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Visa

If you need a VISA to enter Japan, please ask your local Japanese embassy/consulate office about VISA application procedure and necessary documents beforehand. We assume that you must submit the followings, but they may vary depending on where you file your application.


  • Letter of Reason for Invitation in Japanese
    - It says that we need you to come to Japan to attend RC2014.
  • Schedule in Japanese
    - It says that you will attend RC2014 in Kyoto July 10th and July 11th. It should also specify your flight and hotel (for all days) information (tentative information is OK).
  • Certificate of Employment (of Prof. Yamashita, PC Chair who invites you; in Japanese)
We will also issue Invitation Letter in English by Prof. Yamashita , PC Chair.

We can issue all of the four documents above, but some of them may be ommitted. I appreciate it if you let us know which ones are necessary. Please also let us know if you need other documents.


FYI: The Homepage of Ministry of Foreign Affairs of Japan says that the "Letter of Guarantee" is not necessary if you are invited by a professor of a Japanese University.


Please reply the following form to the local organizers through rc14-oc@ngc.is.ritsumei.ac.jp.

If you are an author of paper/poser accepted to RC2014, please write the tile of paper (if you have multiple papers, you can write just one of them). We can write the information in the letter of invitation. If you are not an author, please write a specific reason why you would like to attend the conference as well as an explanation how your current work/study is related to the technical contents of the conference in detail.


  • Your name (should be exactly the same as your passport):
  • Your affiliation (including mailing address):
  • Your profession: (Professor, Researcher, etc.)
  • The place of your local Japanese embassy/consulate office to which you will submit the documents (City, Country):
  • Your nationality:
  • Your gender:
  • Your birth date:
  • Your flight information (tentative information is O.K.):
  • (flight no., arrival/departure date):
  • Your hotel name in each day (tentative information is O.K., but please specify for all your stay in Japan):
    (All the above your personal information will be used for "Letter of Reason for Invitation" and "Schedule" in Japanese)
  • Which documents do you need: (Please delete the unnecessary rows)
    Letter of Reason for Invitation in Japanese
    Schedule in Japanese
    Certificate of Employment (of Prof. Yamashita, PC Chair who invites you; in Japanese)
    Invitation Letter in English
    Other (please specify below)
  • How do you want to have the documents: (Please delete the unnecessary rows)
    - Scanned copy by email
    By fax (please specify your fax number bellow)
    -Your Fax number:
    Original documents by regular mail (please specify your mailing address bellow)
    -Your mailing address:
  • Other Requests/Comments/Questions, etc (if any):


If you have any question, please feel free to write to the local organizers through rc14-oc@ngc.is.ritsumei.ac.jp.







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